10 Best Invoice Apps For Streamlining Business Finances [2024]

1. ServiceTitan

ServiceTitan is an all-in-one home services software program with inbuilt invoicing capabilities. The software is designed especially for trade businesses of all sizes, so the invoicing features offer exceptional convenience for contractors in all trades.

The ServiceTitan suite also features many capabilities beyond invoicing, including marketing, front-of-house, and other business management tools. 

ServiceTitan Key Features

• Complete jobs, manage equipment, and edit invoices and estimates on the go with ServiceTitan Mobile.

• Create customizable invoice templates or import your own with the Template Manager. 

• Bulk email and bulk print batched and unbatched invoices and combine multiple invoices for the same customer into one statement.

ServiceTitan Pros

• Seamless integration with ServiceTitan’s other tools creates smooth invoicing operations and allows accurate automated invoicing.

• Job-cost tracking capabilities that let contractors assess profitability by comparing invoice revenue and job cost.

• Integrated payment processing lets customers pay straight from the invoice, boosting cash flow with quick collections.

• Specifically designed for the trades, making it easy to incorporate job specifics like labor, parts, and service fees into invoices.

• The mobile app lets technicians create and send invoices while on-site.

ServiceTitan Cons

• ServiceTitan is a feature-rich platform that may be overwhelming for new users.

Why is ServiceTitan the Top Invoice App Pick?

There are several reasons why ServiceTitan is the top invoice app choice for contractors. First, the software is designed specifically for contractors, meaning the invoice features are designed with contractor jobs in mind.

The niche market design influence means invoices can be tailored to include service or diagnostic fees, material costs, and itemized labor. Including these elements in a clear way using traditional invoice creation tools can be complex.

ServiceTitan’s end-to-end workflow includes functions for scheduling, dispatching, job costing, and more, which seamlessly integrate with the invoicing process. This creates a streamlined workflow with no platform switching.

Invoices are generated automatically as soon as a job is completed and users can set up automated workflows to send email or print invoices to customers. 

By automating these processes, businesses can reduce the time they spend on manual data entry, reduce human error, and ensure clients receive accurate and timely invoices.

The ServiceTitan mobile app lets technicians create and send invoices while in the field. They can also record card, cash, and check payments within the app, improving cash flow, reducing payment delays, and providing a better customer experience.

Furthermore, the integrated payment processing capabilities mean customers can pay their bills online with a credit card directly from the invoice.

2. QuickBooks Online

QuickBooks Online is a cloud-based accounting software solution for small to medium-sized businesses (SMBs). Alongside its invoicing features, the software includes tools for payroll, reporting, expense tracking, and taxes.

QuickBooks Online Key Features

• Real-time invoice tracking so users can see when a customer views and pays an invoice.

• The payment matching feature records payments and matches them to the right invoice, meaning accounts are organized with minimal manual touch.

• Send progress invoices so you can be paid for milestones instead of at completion.

QuickBooks Online Pros

• Expense and job-cost tracking links to a bank account or credit card so contractors can monitor costs for each job and ensure profitability with every invoice.

• Integrated payments let clients pay directly from the invoice via credit card or bank transfer.

• Third-party integrations with various apps, including CRM systems, payment tools, time-tracking software, and more.

QuickBooks Online Cons

• Limited offline access can be a significant disadvantage for jobs in poor connectivity areas.

• Lacks comprehensive job-costing features that contractors need, like tracking for labor, overheads, and materials.

• Although basic features are easy to use, advanced features can be challenging for users unfamiliar with accounting software.

How Does QuickBooks Online Compare to ServiceTitan?

When compared to QuickBooks Online, ServiceTitan offers:

• Ability to close out a job, create an invoice, and collect payment in a few seconds while on-site.

• End-to-end workflow integration manages the customer lifecycle from the first call to invoicing and payment, all in one platform.

• Job costing is integrated within every invoice to automatically include labor and materials, eliminating back-and-forth or switching between tools.

3. FreshBooks

FreshBooks is accounting software for small businesses. It’s ideal for people with little accounting knowledge, as it provides easy-to-use tools and simplifies financial management. 

FreshBooks Key Features

• Set up recurring invoices and automatic payment reminders to save time.

• Basic financial reporting features like profit and loss statements help businesses track their financial health.

• Expense tracking links with a business’s bank account to track expenses better, manage finances, and prepare for tax season.

FreshBooks Pros

• Automatic payment reminders help contractors reduce late payments.

• For increased invoice accuracy, project-based invoicing lets users track hours, expenses, and milestones on a project level.

• Award-winning customer service.

FreshBooks Cons

• Less feature-rich than other invoicing software, particularly lacking contractor-specific features like integrated job-cost tracking.

• Some users report functionality issues like the limitations of split transaction handling.

How Does FreshBooks Compare to ServiceTitan?

When compared to FreshBooks, ServiceTitan offers:

• Advanced reporting tailored explicitly to contractors.

• End-to-end business management tools and field-to-office integrations.

• Comprehensive job-costing tools with data integration for invoicing, ensuring accurate invoices and enhanced profitability tracking.

4. Zoho Invoice

Zoho Invoice is a free invoicing tool that is ideal for small businesses with a low budget for invoicing software. The only fees involved are credit card processing fees.

Zoho Invoice Key Features

• Track invoice status to stay ahead of late payments.

• Automated payment reminders save time when manually following up.

• Connect invoices to payment gateways like PayPal and Stripe.

Zoho Invoice Pros

• Integrates nicely with iOS and Android native features.

• Free to use.

• Integrates with other Zoho products.

Zoho Invoice Cons

• Limited customization.

• No in-app support.

• No accounting features or integrations with accounting software.

How Does Zoho Invoice Compare to ServiceTitan?

When compared to Zoho Invoice, ServiceTitan offers:

• A more extensive range of features and end-to-end project lifecycle management.

• Real-time job completion and billing features that integrate with invoicing.

• Advanced payment features specific to contractor businesses, including immediate payment collection in the field after a job is completed, and financing options.

5. HoneyBook

HoneyBook is a client management platform with built-in invoicing capabilities. It’s ideal for small businesses that want to incorporate their client management, project management, and invoicing tools.

HoneyBook Key Features

• Send contracts and proposals to clients and accept e-signatures to streamline project acquisition.

• Customizable workflows that let users automate repetitive tasks like payment reminders.

• The client invoice portal lets customers retrieve all past invoices, their payment history, and upcoming payments.

HoneyBook Pros

• Automatically calculates tax on every invoice.

• Flexible payment plans let users break down large invoices into installments for greater client convenience and improved cash flow.

HoneyBook Cons

• Limited customization capabilities on workflows and templates.

• Print and PDF invoices reportedly look broken and lack key information.

How Does HoneyBook Compare to ServiceTitan?

When compared to HoneyBook, ServiceTitan offers:

• Advanced pricing features that let users accurately track services, materials, and time spent on projects, ensuring invoices accurately reflect the value of each project.

• Detailed invoicing reports tailored to contractor professionals.

• Invoice generation based on real-time job data.

6. Invoice2go

Invoice2go is billing and invoicing software tailored to freelancers, small businesses, automotive specialists, and construction contractors. Its features allow users to create professional invoices and efficiently manage business finances.

Invoice2go Key Features

• Time-tracking features let you record the hours you spend on a job and create an invoice from the billable hours.

• Basic reporting features help businesses understand financial performance and track outstanding payments.

• You can create a quote or estimate and convert it to an invoice when the client approves.

Invoice2go Pros

• Easily convert estimates to invoices to reduce administrative tasks.

• Simple, straightforward invoicing solution.

• Organizes invoices by tax year for easier accounting.

Invoice2go Cons

• Limited reporting for contractors requiring detailed insights into labor costs and job profitability.

• No job costing features.

• Not well suited to complex contractor operations due to lack of job costing, partial invoices, and other advanced features.

How Does Invoice2go Compare to ServiceTitan?

When compared to Invoice2go, ServiceTitan offers:

• Advanced real-time job costing features with an integrated price book, to ensure all labor and materials are accurately billed.

• Partial invoicing capabilities that work with complex, large-scale projects to assist in steady cash flow throughout the project lifecycle.

• Financing options directly through the platform improve customer experience and make winning and closing high-ticket jobs easier.

7. Jobber

Jobber is a service management software solution for SMBs in the contractor industry. It offers professional invoicing features and quoting and estimating capabilities.

Jobber Key Features

• Invoice reminders for finished jobs so you don’t miss sending a bill.

• Tipping option for customers who pay their invoice online.

• Instant payout is available at an additional one percent fee.

Jobber Pros

• Convert estimates into jobs and then into invoices, saving time on administrative tasks.

• Batch invoicing capabilities.

• A reliable and user-friendly mobile app designed for field workers.

Jobber Cons

• Limited invoice customization.

• No progressive or partial invoicing.

• No built-in accounting features.

How Does Jobber Compare to ServiceTitan?

When compared to Jobber, ServiceTitan offers:

• Far greater flexibility in invoice customization.

• Advanced job-costing features that automatically add real-time expenses to invoices.

• Features for handling the complex invoicing needs of large, multi-team businesses.

8. Stripe

Stripe is a financial technology company that primarily offers payment-processing solutions so businesses can accept payments online. It integrates well with many other invoicing tools, including most of those on this list. However, it also offers invoicing features of its own.

Stripe Key Features

• Accepts online payments from credit cards, debit cards, bank transfers, and digital wallets like Google Pay and Apple Pay.

• AI fraud detection tool Stripe Radar identifies and prevents fraudulent transactions, offering increased financial safety for you and your customers.

• Financial analytics and reporting tools for tracking transaction history and revenue, letting businesses monitor cash flow and business health.

Stripe Pros

• Fraud detection and prevention tools.

• Detailed, comprehensive reporting.

• Highly flexible tool that integrates well with many other software solutions.

Stripe Cons

• Invoicing is a secondary feature, so it lacks the advanced capabilities often seen in dedicated invoice software.

• No automatic invoice creation or sending.

• No built-in accounting or tax management features.

How Does Stripe Compare to ServiceTitan?

When compared to Stripe, ServiceTitan offers:

• Integrated invoicing and job-management features to streamline operations.

• Industry-specific reporting features like job profitability insights.

• Milestone invoicing for improved cash flow on large projects.

9. Square Invoices

Square Invoices is a digital invoicing solution designed for small businesses, freelancers, and service providers. It’s part of Square, a financial technology company that offers various tools for handling payments and related operations.

Square Invoices Key Features

• Convert estimates into contracts once the client approves them.

• At-a-glance payment overview lets users quickly assess their cash flow to make faster, informed decisions.

• Combines all the required paperwork for job completion into one platform.

Square Invoices Pros

• No monthly fees.

• Integrates with other tools in the Square ecosystem.

• Recurring invoices for ongoing or repeat services. 

Square Invoices Cons

• Fees on every transaction can quickly add up for businesses with high-volume or high-ticket invoices.

• No advanced invoicing features like job costing or progress billing.

• Limited reporting features.

How Does Square Invoices Compare to ServiceTitan?

When compared to Square Invoices, ServiceTitan offers:

• Integrated job-management features letting contractors create invoices from real-time job-cost data.

• Advanced, industry-specific analytics and reporting.

• Built-in customer relationship management (CRM) tool lets users store customer history within the platform, providing context for future invoicing.

10. PayPal Invoicing

PayPal Invoicing is an invoicing tool from the PayPal suite. It is integrated with the PayPal payment handling software and provides a simple billing solution for PayPal customers.

PayPal Invoicing Key Features

• Online payment integration through PayPal, including credit and debit card–handling capabilities for non-PayPal users.

• Digital invoice delivery through email or shared links and print-friendly invoices provide more options for clients to receive their bills.

• Invoice status tracking shows when invoices have been viewed and paid.

PayPal Invoicing Pros

• No monthly fees.

• PayPal ecosystem integration.

• A widely recognized brand helps build trust.

PayPal Cons

• Very basic invoicing customization.

• Payment holds, or account freezes can disrupt cash flow while businesses can’t access funds.

• No advanced invoicing features.

How Does PayPal Invoicing Compare to ServiceTitan?

When compared to PayPal Invoicing, ServiceTitan offers:

• Job-costing and estimate features that let businesses provide accurate quotes and improve the customer experience.

• Mobile field services automation that streamlines invoice generation and delivery while in the field immediately after a job is completed.

• Partial invoicing capabilities that improve cash flow on big projects.

What Features Should I Look for in an Invoicing App?

Choosing the right invoicing software for your business depends on your specific needs. However, there are a few key factors to consider when assessing which tool is right for you. They are:

• Ease of use: An overly complex tool will slow invoice creation and delay payments, especially if you have technicians unfamiliar with this type of software. Look for an intuitive, user-friendly tool with a minimal learning curve.

• Customization options: Your invoices must include detailed breakdowns of each line item and have space for adding labor, materials, and other information. Ensure the platform you choose has enough customization flexibility to handle your requirements.

• Payment integration: Providing integrated payment options on invoice delivery speeds up payments and offers more convenience to your customers. Opt for a tool that has multiple payment options directly from the invoice.

• Automation capabilities: Manually creating invoices for each job is time-consuming and error-prone. Look for a tool that automatically populates your invoice template with the required information.

• Mobile access: Handling all your invoicing from the office is an outdated, inefficient method that can lead to missed invoices. Instead, choose a tool with the mobile capability to send an invoice from the field as soon as a job is finished.

• Reporting and analytics: Advanced reporting features help you stay updated on your revenue, cash flow, and profitability. Choose a tool with integrated reporting to avoid duplicated information.

• Security & data protection: Ensuring all your customer data is correctly handled and secure is critical and plays a key role in the credibility of your business. Check that your chosen tool complies with payment security and data protection laws.

How Do I Choose the Right Invoice App for My Business?

Different businesses have different invoicing needs, so knowing what you need from an invoicing app is crucial. Assess the features mentioned in the previous section and see if the tools you’re considering align with them and if you need any other features.

ServiceTitan is an ideal invoicing app for contractors and home services professionals. It is specifically tailored to the industry and offers all of the key features of a good invoicing tool.

Over to you

The right invoicing tool for your business is a vital consideration. Choosing the wrong software can lead to extra manual work, billing errors, and delayed payments, so it’s crucial to do your research.

ServiceTitan’s invoicing features streamline billing and payment handling for businesses in the home services industry. Click here to get a demo and see how the ServiceTitan suite of features can help your business grow.

ServiceTitan is an all-in-one home services software solution with comprehensive invoicing features. It is designed with the trades in mind and is trusted by over 100,000 contractors across the country.